Overview

A Distilleries company operating across multiple locations faced significant challenges in attendance management, shift scheduling, and payroll accuracy. With a 24/7 production cycle, the company required an advanced solution to optimize workforce management and address inefficiencies in their existing HRMS.

Pain Points

1. Proxy Punching: The existing HRMS was unable to prevent proxy attendance through face devices and mobile applications, compromising workforce accountability.
2. Shift Management Complexity: Around-the-clock operations demanded intricate shift planning. Errors in shift assignments led to overstaffing, understaffing, and employee fatigue.
3. Real-Time Data Unavailability: Delayed access to attendance data hindered timely responses to workforce shortages and production demands
4. Tracking Across Multiple Locations: Managing attendance across large campuses and multiple locations proved challenging, leading to data silos and inaccuracies.
5. Integration Issues with HRMS: Inaccurate attendance data disrupted payroll processes, causing errors, employee dissatisfaction, and an increased administrative burden.

Solutions Offered by Presence360

1. Eliminating Proxy Punching: Presence360 implemented Facial Recognition based attendance marking, ensuring employees could no longer exploit the system
2. Predictive Analytics for Attendance: The solution provided predictive analytics to identify absentee patterns, notify supervisors, and improve punctuality. Flexible shift tracking allowed consideration of employee-specific needs, reducing absenteeism.
3. AI-Powered Shift Management: Advanced scheduling algorithms within Presence360 optimized shift allocation, minimizing scheduling errors and ensuring balanced workloads.
4. Real-Time Cloud Dashboards: Supervisors gained immediate access to attendance data through real-time cloud dashboards, enabling rapid adjustments to staffing and production demands.
5. Centralized Attendance Tracking: Presence360’s unified cloud portal centralized attendance management across all locations, improving accuracy and data consistency.
6. Seamless HRMS Integration: Integration with the company’s HRMS automated data transfer, reduced manual payroll calculations, and ensured error-free payroll processing.

Results

• Accountability: Eliminated proxy punching, ensuring accurate attendance records.
• Efficiency: Improved shift planning and real-time data access boosted operational responsiveness.
• Accuracy: Streamlined attendance tracking and HRMS integration reduced payroll errors and administrative workload.
• Employee Satisfaction: Predictive analytics and flexible shift tracking promoted employee well-being, reducing absenteeism and increasing engagement.

Conclusion

By implementing Presence360, the company transformed its workforce management processes, achieving greater efficiency, accuracy, and employee satisfaction. The tailored solution ensured seamless operations while enhancing productivity in a demanding manufacturing environment.