Automate your finance processes

With accurate financial records, regulatory compliance, and informed decision-making, Presence360 Financial Management intelligently automates all processes. Our goal is to maintain financial health and support strategic business objectives.

General Ledger

Accounts Payable and Payments

Accounts Receivable & Collections

Cash Management

Billing and Invoicing

Revenue Management

Real-time Financial consolidation

Stay on top of your spending

By tracking, analyzing, and managing procurement, supplier relationships, and expense policies, Presence360 Spend Management ensures cost efficiency and alignment with business goals. It effectively helps organizations reduce waste, improve savings, and maintain financial control.

Supplier Contracts

Procure to Pay

Inventory Management

Expense Management

Projecting ahead of planning

Presence360 Financial Planning involves forecasting revenues and expenses, setting financial goals, and creating budgets to steer spending and investments. This approach ensures efficient resource allocation, manages risks effectively, and supports long-term financial stability.

Budgeting & Forecasting

Variance Analysis

Scenario Planning

Strategic Planning

Monitor every stage of your fixed assets' journey

Presence360’s fixed asset management ensures optimal use of assets, accurate financial reporting, and compliance with regulations.

Life Cycle of Fixed Asset

Asset Accounting

Tracking of the Asset

Depreciation Management

Retirement

Adhering to compliance to mitigate risks

Monitor, evaluate, and manage compliance activities to prevent violations and mitigate risks with Presence360’s Compliance Mgmt. It helps protect the organization from legal penalties and maintains its reputation.

Tax & Audit Management

Compliance Reports

Contracts Management

A centralized hub for all reports

Presence360 Financial Reporting allows you to generate both prebuilt and customizable reports that effectively provide stakeholders with accurate and timely information for decision-making, ensure regulatory compliance, and support transparency.

Financial Reporting

Probuilt & Custom Reports

Drill Down Capabilities

Financial Analytics

Compliance and Audit Reporting

Flexible Report Formats

Key Financial reports

Age Payable & Receivable

Attendance & Leave

Presence360’s efficient Attendance and Leave Management System simplifies tracking and managing employee time off, enabling seamless scheduling, real-time attendance monitoring, and automated leave approvals. It is designed to reduce manual errors, provides insightful reports for better workforce planning and compliance, ensuring smooth experience for both managers and employees.

Punch In/Out Management

Facial Recognition

Device / Mobile based

Geo-fencing

Attendance Regularization

Holiday Calendar

Leave Types Configuration

Leave Balance Tracking

Leave Application & Approval

Attendance & Leave Policy Setup

Payroll

Presence360’s Payroll System is a comprehensive system that streamlines payroll processing by automating salary calculations, tax deductions, and compliance reporting. It is designed to manage payroll for diverse employee categories, ensuring accurate, on-time payments. With secure, data-driven insights and integration with attendance and leave data, it improves transparency and supports efficient financial planning.

Employee Information Management

Salary Structure & Components

Attendance Integration

Payroll Processing

Tax Management

Statutory Compliance

Shift & ROTA Management

Presence360’s Shift & ROTA Management ensures that employees are scheduled effectively and in alignment with business needs. Our system automates shift allocation, tracks hours, and minimizes scheduling conflicts, improving operational efficiency. With customizable features, it adapts to various shift patterns, allowing for real-time adjustments and enabling managers to meet both workforce demands and compliance requirements effortlessly.

Shift Planning & Scheduling

ROTA (Roster) Management

Leave & Absence Integration

Shift Compliance & Policies

Overtime & Compensation Management

Overtime Management

Presence360’s Overtime Management simplifies tracking and compensating employees for extra hours worked, ensuring compliance with labour regulations and company policies. Our system automatically calculates overtime based on predefined rules, helping reduce payroll errors and streamline approvals. With real-time tracking and reporting, it provides insights into labour costs and productivity, enabling better workforce planning and cost management

Overtime Policy Configuration

Overtime Request & Approval

Real-Time Overtime Tracking

Payroll & Compensation Integration

Overtime Analytics & Reporting

Contractual Workforce Attendance

Presence360’s Contractual Workforce Attendance system streamlines the tracking of attendance for temporary and contract employees, ensuring accurate record-keeping and compliance with labour regulations. It allows for real-time punch-in and punch-out functionality, enabling easy management of shifts and hours worked. With automated reporting and analytics, our system provides insights into workforce availability and labor costs, helping organizations optimize resource allocation and improve operational efficiency. This ensures that contractual staff contributions are accurately reflected in payroll and project planning.

Contractor Information Management

Attendance Management

Recruitment & On-boarding

Presence360’s Recruitment and Onboarding system simplifies the hiring process by providing a comprehensive platform for managing job postings, candidate applications, and interview scheduling. It allows HR teams to efficiently track candidates through each stage of the hiring pipeline, from sourcing and screening to interviewing and selection. Once a candidate is hired, the onboarding module facilitates a smooth transition into the organization by automating document management, training schedules, and orientation activities. This integrated approach not only enhances the candidate’s experience but also ensures that new hires are equipped with the necessary resources and knowledge to succeed from day one.

Job Requisition Management

Talent Pool Management

Candidate Screening

Interview Management

Onboarding Process Management

Document Management

Performance Management

Presence360’s Performance Management system provides a structured framework for evaluating and enhancing employee performance within the organization. It enables managers to set clear objectives, conduct regular performance reviews, and provide constructive feedback that aligns with organizational goals. The system leverage data-driven insights, and helps identify high performers, recognize achievements, and address areas for improvement, ultimately driving overall productivity and engagement across the workforce.

Goals Framework

Goal Alignment

Goal Tracking

Performance Dashboards

Training & Development

Presence360’s Training & Development system is designed to enhance employee skills and competencies through targeted learning opportunities and resources. It offers a comprehensive range of training programs tailored to individual and organizational needs. By fostering a culture of continuous improvement, this system not only supports employee growth but also ensures that the workforce remains adaptable to evolving industry trends and technologies. Also, it enables tracking of training progress and outcomes, ensuring alignment with career development goals and maximizing return on investment in talent development.

Customized Training Plans

Competency Mapping

Post-Training Evaluation

Travel & Expense

Presence360’s Travel & Expense management system streamlines the process of reimbursement of expenses, ensuring compliance with company policies. It allows employees to easily track expenses in real-time. By automating approvals and integrating with existing financial systems, it reduces administrative burdens and enhances transparency in spending.

Travel Policy Configuration

Expense Categorization

Expense Submission

Approval Workflow

Reimbursement Calculation

Payroll Integration

Procurement Management

Presence360’s Procurement Management is a comprehensive system designed to streamline the sourcing and acquisition of goods and services required by an organization. It encompasses the entire procurement process, from identifying and selecting vendors to negotiating contracts and managing purchase orders. By automating workflows and enhancing supplier relationships, Procurement Management ensures timely delivery, cost-effectiveness, and compliance with organizational policies. Additionally, it provides valuable insights through data analysis, helping organizations optimize their spending and make informed purchasing decisions that align with their strategic objectives.

Vendor Management

Purchase Requisition

Purchase Order Management

Contract Management

Inventory Management

Procurement Analytics

Material Management

Presence360’s Material Management is a vital process that focuses on the efficient planning, control, and oversight of materials and inventory throughout the supply chain. It encompasses various activities, including procurement, storage, and distribution, ensuring that the right materials are available at the right time and in the right quantities. By implementing effective inventory management practices, organizations can minimize waste, reduce carrying costs, and enhance production efficiency. With AI based data analytics, it will forecast demand accurately, streamline operations, and improve supplier collaboration, ultimately contributing to better operational performance and customer satisfaction.

Inventory Management

Supplier Management

Warehouse Management

Quality Control

Demand Planning

Material Tracking and Traceability

Job Work Management

Presence360’s Job Work Management is a comprehensive system designed to streamline the planning, execution, and monitoring of job orders across various projects. It facilitates the effective allocation of resources, including labour, materials, and equipment, ensuring that each job is completed on time and within budget. With features for real-time progress tracking, cost estimation, and quality assurance, this system enables businesses to maintain high standards of efficiency and accountability. By integrating documentation and reporting tools, it helps organizations optimize workflows, enhance collaboration, and drive continuous improvement in project delivery.

Job Order Management

Resource Allocation

Time Tracking

Job Costing

Progress Tracking

Quality Control

Warehouse Management

Presence360’s Warehouse Management is a critical system designed to optimize the storage, inventory control, and distribution of goods within a warehouse. It streamlines operations by automating processes such as stock tracking, order fulfilment, and inventory replenishment, ensuring that products are stored efficiently and accessible when needed. With features like real-time data visibility, barcode scanning, and analytics, this system enhances accuracy and reduces operational costs. By improving workflow and facilitating better decision-making, our system enables organizations to respond swiftly to market demands and maintain a competitive edge in their supply chain.

Inventory Control

Receiving and Putaway

Order Fulfilment

Shipping Management

Returns Management

Barcode and RFID Tracking

Logistics Management

Presence360’s Logistics Management encompasses the planning, execution, and oversight of the efficient flow and storage of goods, services, and information from origin to consumption. It involves coordinating various activities such as transportation, inventory management, warehousing, and order fulfilment to ensure that products are delivered to the right place at the right time. By optimizing logistics processes, organizations can reduce operational costs, enhance customer satisfaction, and improve overall supply chain performance. Effective logistics management not only streamlines operations but also fosters better collaboration with suppliers and distributors, enabling a responsive and agile supply chain.

Transportation Management

Order Management

Freight Management

Shipment Tracking and Visibility

Risk Management

Supplier Relationship Management

Presence360’s Supplier Relationship Management (SRM) is a strategic approach to managing an organization's interactions and partnerships with its suppliers. This process involves evaluating supplier performance, fostering collaboration, and enhancing communication to drive value for both parties. By leveraging data and analytics, SRM enables businesses to assess supplier capabilities, manage risks, and optimize procurement processes. Ultimately, effective SRM contributes to improved supply chain efficiency, cost savings, and the ability to innovate collaboratively, ensuring long-term success and sustainability in supplier partnerships.

Supplier Onboarding

Supplier Performance Evaluation

Contract Management

Collaboration and Communication

Supplier Risk Management

Supplier Development

Dispute Resolution

Supplier Diversity Management

Production & Planning

Presence360’s Production and Planning involves the strategic coordination of resources, processes, and schedules to efficiently manufacture goods while meeting customer demands. This module encompasses forecasting, capacity planning, scheduling, and inventory management to ensure that production runs smoothly and efficiently. By integrating demand forecasts with production capabilities, organizations can optimize their operations, reduce lead times, and minimize waste. Effective production planning not only enhances productivity but also improves the ability to respond to market changes, ensuring timely delivery of high-quality products to customers.

Demand Planning

Capacity Planning

Production Scheduling

Material Requirement Planning (MRP)

Inventory Management

Production Reporting and Analytics

Process Optimization

Supplier Collaboration

E-commerce

Presence360’s E-commerce ERP is a comprehensive solution designed to streamline and integrate various business processes within online retail operations. This system enables seamless management of inventory, order processing, customer relationship management, and financial reporting, all from a single platform. By automating key functions, E-commerce ERP enhances operational efficiency, improves customer satisfaction, and provides real-time visibility into sales and inventory levels. Additionally, its robust analytics capabilities allow businesses to make data-driven decisions, optimize supply chain management, and ultimately drive growth in a competitive online marketplace.

Product Management

Shopping Cart

Order Management

Customer Account Management

Payment Processing

Shipping and Fulfilment

Promotions and Discounts

Analytics and Reporting

Customer Support

Content Management System (CMS)

Plant & Maintenance

Presence360’s Plant & Maintenance management is a critical function that ensures the optimal performance and longevity of manufacturing and production facilities. This system encompasses a range of activities, including preventive and corrective maintenance, asset management, and inventory control for spare parts. By implementing effective maintenance strategies, organizations can minimize equipment downtime, enhance operational efficiency, and reduce overall maintenance costs. Also, robust reporting and analytics capabilities provide insights into performance metrics and trends, allowing for data-driven decision-making to improve plant operations and ensure compliance with industry standards.

Asset Management

Preventive Maintenance

Corrective Maintenance

Maintenance Scheduling

Sales Team Management

Presence360’s Sales Team Management involves the strategic oversight and coordination of a company’s sales force to maximize performance and achieve revenue targets. This process includes setting clear goals, providing ongoing training, and utilizing tools to track sales activities and results. Effective sales team management fosters collaboration, motivates team members, and ensures alignment with overall business objectives. By leveraging data analytics and customer relationship management (CRM) systems, businesses can enhance decision-making, improve sales strategies, and ultimately drive growth and customer satisfaction.

Lead Management

Sales Order Processing

Sales Quotation and Proposal Management

Sales Forecasting and Analytics

Customer Relationship Management (CRM) Integration

Order Management

Presence360’s Order Management is a comprehensive system that streamlines the entire order lifecycle, from initial customer inquiry to final delivery. It integrates seamlessly with inventory, sales, and logistics functions, ensuring accurate order processing and real-time visibility into stock levels. By automating key processes, such as order entry, fulfilment, and tracking, it enhances operational efficiency and minimizes errors. Additionally, it provides valuable insights through analytics and reporting, enabling businesses to optimize their order fulfilment strategies and improve customer satisfaction.

Sales Order Creation and Tracking

Order Status Monitoring

Order Fulfilment

Pricing and Discounts Management

Backorder Processing

Distribution Management

Presence360’s Distribution Management is a critical component of supply chain operations, focused on the efficient and effective movement of goods from manufacturers to consumers. It encompasses various activities, including order fulfilment, inventory control, and logistics management, ensuring that products are delivered to the right place, at the right time, and in optimal condition. By leveraging advanced technologies and data analytics, Distribution Management helps organizations streamline their distribution processes, reduce costs, and enhance customer satisfaction. This holistic approach not only improves operational efficiency but also enables businesses to respond swiftly to market demands and maintain a competitive edge.

Distribution Network Planning

Inventory Allocation and Replenishment

Multi-Location Distribution Control

Route Optimization and Load Planning

Returns and Reverse Logistics Management

Logistics and Shipping Management

Presence360’s Logistics and Shipping Management involves the strategic planning, execution, and oversight of transporting goods from origin to destination in the most efficient, cost-effective manner. This includes managing freight, tracking shipments, coordinating with carriers, and ensuring timely delivery to meet customer expectations. With advanced tracking technologies and data analytics, Logistics and Shipping Management optimizes routes, reduces delays, and minimizes shipping costs. By streamlining these processes, businesses can enhance supply chain reliability, maintain optimal inventory levels, and improve overall customer satisfaction.

Shipment Planning and Scheduling

Carrier Selection and Freight Management

Real-Time Shipment Tracking

Delivery Proof and Documentation

Transport Cost Management

Channel Partner Management

Presence360’s Channel Partner Management focuses on building and maintaining productive relationships with third-party partners who help distribute, market, or sell a company’s products or services. This involves onboarding, training, and supporting partners to ensure alignment with business goals and maximize mutual growth. Effective Channel Partner Management includes performance tracking, incentive programs, and regular communication to enhance engagement and productivity. By managing these partnerships efficiently, companies can expand their reach, optimize sales channels, and drive sustained revenue growth through a well-supported partner network.

Distributor and Retailer Management

Commission and Incentive Calculations

Partner Portal and Collaboration Tools

Partner Performance Tracking

Partner Contracts and Agreements

Sales Performance and Analytics

Presence360’s Sales Performance and Analytics is a critical tool set that provides insights into sales activities, revenue trends, and individual or team performance. By leveraging data-driven analytics, companies can monitor key metrics such as conversion rates, deal pipeline health, and target achievements to understand what’s driving sales growth or where improvements are needed. This module enables informed decision-making by identifying high-performing products, regions, or strategies and highlighting areas that may require additional focus or resources. Ultimately, Sales Performance and Analytics empower businesses to optimize their sales efforts, forecast accurately, and enhance overall sales effectiveness.

Sales KPIs and Metrics

Sales Territory and Quota Management

Sales Rep Performance Analysis

Competitor and Market Analysis

Real-Time Dashboards and Reporting

Lead Management

Presence360’s Lead Management involves tracking and nurturing prospective customers through every stage of the sales funnel, from initial contact to conversion. This module organizes and prioritizes leads, allowing sales teams to efficiently follow up with potential customers and personalize interactions based on lead status and preferences. Automated lead scoring, assignment, and reminders streamline processes, helping sales representatives focus on the most promising opportunities. The module also provides insights into lead sources, conversion rates, and sales team performance, ensuring data-driven decisions and optimizing lead-to-customer conversion.

Complaint Management

Presence360’s Complaint Management is a systematic approach to addressing and resolving customer grievances in an efficient manner. This module streamlines the complaint process by capturing customer issues, categorizing them based on severity and type, and assigning them to the appropriate teams for resolution. It includes features for tracking the status of complaints, ensuring timely responses, and maintaining communication with the customer throughout the process. By analyzing complaint data, organizations can identify trends, enhance customer satisfaction, and implement improvements to their products or services, ultimately fostering stronger customer relationships and loyalty.

Communications Channels

Presence360’s Communications Channels are vital conduits for facilitating effective interaction within an organization and with external stakeholders. This module encompasses various modes of communication, including email, instant messaging, video conferencing, and social media, ensuring seamless connectivity across teams and departments. By integrating multiple channels into a cohesive platform, organizations can enhance collaboration, improve information sharing, and streamline decision-making processes. Along with this, the module allows for tracking communication effectiveness and engagement, enabling continuous improvement in how messages are conveyed and received, thus fostering a more connected and productive work environment.

Warranty Database

Presence360’s Warranty Database is a comprehensive system designed to manage and track warranty information for products and services. It centralizes all warranty claims, terms, and conditions, enabling organizations to efficiently monitor warranty coverage and expiration dates. By maintaining detailed records of customer purchases and warranty statuses, this database streamlines the claims process, ensuring timely resolutions and enhanced customer satisfaction. Also, it provides valuable insights into product performance and trends, allowing businesses to make informed decisions regarding product improvements and customer service enhancements.

Footfall Management

Presence360’s Footfall Management is a strategic system designed to monitor and analyse customer traffic within physical retail spaces. By utilizing advanced technologies such as sensors and analytics software, it captures data on visitor counts, dwell times, and movement patterns throughout the store. This information enables retailers to make data-driven decisions regarding layout optimization, staff allocation, and marketing strategies to enhance the overall shopping experience. The system helps identify peak times and trends, allowing businesses to adapt quickly to changing consumer behaviors and improve operational efficiency.

Customer Interaction Management

Presence360’s Customer Interaction Management (CIM) is a comprehensive system that focuses on optimizing and enhancing every point of contact between a business and its customers. This approach leverages various communication channels—such as email, phone, social media, and chat—to ensure a seamless and personalized experience. By systematically tracking and analysing customer interactions, CIM provides valuable insights into customer preferences and behaviors, enabling businesses to tailor their strategies for improved engagement and satisfaction. Ultimately, effective customer interaction management fosters stronger relationships, drives loyalty, and enhances overall customer experience.

Customer Support & Service Management

Presence360’s Customer Support & Service Management encompasses a systematic approach to delivering exceptional service and support to customers throughout their journey. This includes managing inquiries, resolving issues, and ensuring that customer feedback is addressed promptly and effectively. By utilizing a range of tools and technologies, such as ticketing systems and knowledge bases, businesses can streamline their support processes and enhance communication with customers. And the proactive service management fosters a culture of continuous improvement, enabling organizations to anticipate customer needs and enhance satisfaction, ultimately driving loyalty and retention.

Analytics & Reporting

Presence360’s Analytics & Reporting is a crucial component of modern business management, providing insights derived from data analysis to inform strategic decision-making. This module enables organizations to track key performance indicators (KPIs), monitor trends, and assess the effectiveness of various initiatives. By leveraging advanced analytics tools, businesses can visualize data in intuitive dashboards, facilitating a deeper understanding of operational performance and customer behaviour. Furthermore, comprehensive reporting capabilities empower teams to generate actionable insights, enabling continuous improvement and data-driven strategies that enhance overall efficiency and effectiveness.

Service Management System

Presence360’s Service Management System is an integrated platform designed to streamline and enhance the delivery of services within an organization. This system facilitates the efficient handling of service requests, incident management, and change management processes, ensuring that customer needs are met promptly and effectively. By centralizing service operations, it allows teams to monitor service levels, track performance metrics, and implement best practices for continuous improvement. Also, the system enhances communication and collaboration across departments, ultimately leading to improved customer satisfaction and operational efficiency.

Canteen Management

Presence360’s Canteen Management involves an integrated system designed to efficiently oversee all aspects of food service operations within an organization. This system encompasses tracking cafeteria attendance and meal counts, configuring meal types and timings, automatic deduction of meal costs, and easy adjustments for consumed meals from employee salaries. It generates reports on consumption patterns. By enhancing operational efficiency and improving the dining experience, Canteen Management contributes to overall employee satisfaction and well-being.

Visitor Management

Presence360’s Visitor Management is a comprehensive system designed to streamline the process of managing guest access within an organization. It facilitates the pre-registration of visitors, providing a seamless check-in and check-out experience through digital kiosks or mobile apps. The system enhances security by capturing visitor data, issuing identification badges, and monitoring visitor movement throughout the premises. Our Visitor Management systems generate reports for tracking visitor patterns and ensuring compliance with safety protocols, ultimately contributing to a secure and organized environment for both employees and guests.

Review and Ratings

Presence360’s The Review and Ratings system is a crucial tool for gathering valuable feedback from customers about their experiences with products or services. It enables users to share their opinions, rate their satisfaction, and provide insights that can help businesses improve offerings. By fostering transparency and trust, this system not only guides potential customers in their purchasing decisions but also assists companies in identifying areas for enhancement and celebrating successes. Ultimately, a robust Review and Ratings mechanism strengthens customer relationships and drives business growth.

Project and Tracking

Presence360’s Project and Tracking system is designed to streamline the management and monitoring of projects from inception to completion. It provides tools for setting goals, defining timelines, and assigning tasks, ensuring that all team members are aligned and accountable. With real-time tracking capabilities, stakeholders can monitor progress, identify bottlenecks, and make informed decisions to keep projects on schedule. This system enhances collaboration and communication, ultimately driving efficiency and delivering successful project outcomes while maintaining visibility into resource allocation and project performance.

ESG

Presence360’s Environmental, Social, and Governance (ESG) criteria serve as a framework for evaluating a company's commitment to sustainability and ethical practices. The ESG framework assesses an organization’s environmental impact, including resource management and carbon footprint, alongside its social responsibility towards employees, customers, and communities. Governance factors focus on leadership practices, transparency, and compliance with regulations. By integrating ESG principles into their operations, companies not only enhance their reputation and stakeholder trust but also contribute to long- term value creation and risk mitigation in an increasingly socially conscious market.

Unsafe Observations

Presence360’s Unsafe observations refer to identified conditions or behaviours in the workplace that pose a risk to the health and safety of employees and operations. These observations can include anything from inadequate safety equipment and improper handling of hazardous materials to violations of safety protocols and risky employee behaviour. Documenting and addressing unsafe observations is critical for promoting a safety-first culture, as it allows organizations to take proactive measures to mitigate risks, enhance employee awareness, and prevent accidents.

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